Coordinated Committee

RESOLVED THAT the Community Services Section of Coordinated Committee receive the January, 2021 Fire Department Report, for information. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

RESOLVED THAT the Community Services Section of Coordinated Committee hereby receive the February 11, 2021 Consent Agenda Items 3.4 through to 3.7, and that all the recommendations contained therein be adopted, excluding Agenda Items pulled from the motion and voted on separately. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

WHEREAS By-law 2018-28 authorized “the Mayor’s and the Clerk’s authority and direction to execute the above noted Agreement and Document extends to any renewal agreements or administrative amendments to the Agreements and Documents be extended and executed by the Mayor and Clerk” and; RESOLVED THAT the Community Services Section of Coordinated Committee recommends that Council approve the original three year Town Hall and Public Works cleaning contract with C.A. Sellers Cleaning Services Limited be amended for an additional two (2) year extension from May 1, 2021 to April 30, 2023 for the amount of $134,000.00 plus applicable taxes as per the attached SCHEDULE “A”. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

THAT the Community Services Section of Coordinated Committee does hereby receive the fundraising and sponsorship plan report for information. Yea: David Foster, Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

THAT the Community Services Section of Coordinated Committee receive the Director, Recreation, Events & Facilities’ report regarding formalizing a partnership with the Simcoe County District School Board for the provision of joint use recreation facilities as part of the new elementary school in the Sunnidale Trails Subdivision for information; AND FURTHER THAT staff be directed to bring forward for Council’s consideration at the appropriate time a by-law authorizing the Mayor and Clerk to sign the New Wasaga Beach Elementary School Joint Use Facility and Cost Sharing Agreement substantially as circulated confidentially for Council as Schedule “A”. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

THAT the Community Services Section of Coordinated Committee recommend to Council that it receive the Request for Pre-Qualification (RFPQ) of General Contractors for the Twin-pad/Library report as information; AND FURTHER, that Council direct staff to work with Colliers International Project Management Consultants and the Construction Steering Group (CSG) to develop and post a RFPQ of General Contractors to build the Twin-Pad Arena and Library facility; AND FURTHER, that Council direct staff to work with Project Management Consultants and the Construction Steering Group to evaluate submitted RFPQ proposals, and bring a recommendation to Council for the selection of qualified General Contractors to be requested to bid on the fixed price construction tender package for the twin-pad arena and library project. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, David Foster, George Watson, and Mark Kinney Nays/Abstained: Joe Belanger

RESOLVED THAT the Public Works Section of Coordinated Committee hereby receives the February 11 , 2021 Consent Agenda Items 4.4 through to 4.7, and that all the recommendations contained therein be adopted, excluding Agenda Items pulled from the motion and voted on separately. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

RESOLVED THAT the Public Works Section of Coordinated Committee does hereby receive the Golf Course Road Traffic Calming - Information Report, for information; AND FURTHER THAT Public Works Section recommend to Council that no further actions by staff be undertaken at this time to address issues being raised about Golf Course Road, with the exception of the all-way stop warrant analysis at the intersection of Marlwood Avenue and Golf Course Road in the summer of 2021. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, and Mark Kinney Nays/Abstained: George Watson

RESOLVED THAT the Development Services Section of Coordinated Committee hereby receives the February 11, 2021 Consent Agenda Items 5.4 through to 5.7 and that all the recommendations contained therein be adopted, excluding Agenda Items pulled from the motion and voted on separately. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

THAT the Development Services of Coordinated Committee recommends to Council that it receive the report of the Planner dated February 11, 2021 regarding the appeals to the Local Planning Appeal Tribunal regarding applications for Official Plan Amendment and Zoning By-law Amendment by T.P.C. at Marlwood Inc. for information. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That Development Services Section of Coordinated Committee receives the staff report, Building Department Activity Summary January 2021 for information. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

THAT Development Services Section of Coordinated Committee recommend that Council accept the following report summarizing the Planning Department Project Status Update for information. Yea: Joe Belanger, Nina Bifolchi, Sylvia Bray, Stan Wells, David Foster, George Watson, and Mark Kinney

RESOLVED THAT General Government Section of Coordinated Committee hereby receives the February 11, 2021 Consent Agenda Items 6.4 through 6.7, and that the recommendations contained therein be adopted, excluding Agenda Items pulled from the motion and voted on separately. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That General Government Section of Coordinated Committee recommend to Council that it receive the Chief Administrative Officer’s update report on staff recognition. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, David Foster, George Watson, and Mark Kinney Nays/Abstained: Joe Belanger

THAT Council adopt amendments to Procedural By-law for the purpose of providing for in camera meetings to be held electronically. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, and George Watson Nays/Abstained: Mark Kinney

THAT General Government Section of Coordinated Committee receive the report pertaining to Review and Update of the Delegation of Powers and Duties Policy (Policy 1-3) for information; AND FURTHER THAT Committee recommend to Council that Policy 1-3 be adopted as updated and that By-law 2016-102 be repealed and replaced with the proposed updated Delegated Authority By-law. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, David Foster, George Watson, and Mark Kinney Nays/Abstained: Joe Belanger

THAT General Government Section of Coordinated Committee recommend to Council that it receive the report on the status of the Agreement with Zancor pertaining to the Town Business Park; That Council authorize the Chief Administrative Officer commence discussions with Zancor on the transfer of the Business Park Lands to Zancor, based on the terms of the 2006 agreement with Zancor and any other matters that may arise during the discussion; That Council authorize staff to accept a development proposal from Zancor for the Business Park lands for consideration by Council. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

THAT the General Government Services Section of Coordinated Committee recommend to Council that it approve the grants listed under “Average Grant Award” column from Appendix ‘A’ to this report under Annual Municipal Grants program Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

THAT General Government Services Section of Coordinated Committee recommend to Council that it authorize the Treasurer to proceed with the processing of the application for a Floating Rate Capital Loan agreement with Infrastructure Ontario for a term of 5 years from the date the loan funding is first accessed, with a principal amount of $36,500,000 to finance the following two projects and HST requirements 1. Main Street Bridge - $3,000,000 FURTHER THAT, Committee direct staff to present the borrowing bylaw at the February 23rd, 2021 Council meeting for ratification. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

THAT General Government Services Section of Coordinated Committee recommend to Council that it authorize the Treasurer to proceed with the processing of the application for a Floating Rate Capital Loan agreement with Infrastructure Ontario for a term of 5 years from the date the loan funding is first accessed, with a principal amount of $36,500,000 to finance the following two projects and HST requirements 2. New Arena and Library Building - $31,698,038 3. HST Refunds cashflow requirement for the Arena and Library project - $1,801,962 Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, David Foster, George Watson, and Mark Kinney Nays/Abstained: Joe Belanger

Resolved t hat the January 1 - 31, 2021 Accounts as reviewed by General Government Services Section of Coordinated Committee, are hereby confirmed. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That the General Government Services Section of Coordinated Committee receive the letter dated January 28, 2021 from the Ministry of Energy, Northern Development and Mines, pertaining to Feedback on Ontario's Long-term Energy Planning Framework, for information; And further that this letter be

That the General Government Services Section of Coordinated Committee receive the letter dated January 13, 2021 from the Director General, Census Management Office - Statistics Canada, pertaining to the 2021 Census of Population; And further that Committee supports the 2021 Census, and encourages all residents of the Town of Wasaga Beach to complete their census questionnaire online at www.census.gc.ca as accurate and complete census data supports programs and services that benefit our community. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That the General Government Services Section of Coordinated Committee receive the email dated January 26, 2021 from the Mayor of Collingwood, pertaining to the Establishment of Regional Municipal Forum, for information; And further that WHEREAS Wasaga Beach Council is dealing with a number of issues that would benefit from regional consultation and collaboration; AND WHEREAS Wasaga Beach has a history of working with our neighbouring municipalities in Simcoe County; THEREFORE BE IT RESOLVED that Council support the establishment of a municipal forum that meets regularly consisting of the Mayors and CAO’s of Wasaga Beach and our neighbouring municipalities to discuss and work collaboratively to address local and regional issues. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That Council receive the February 11, 2021 verbal COVID-19 Update from the CAO, for information. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That the General Government Services Section of Coordinated Committee receives Schedule “A” to item 3.5.4 re: Joint Use and Cost Sharing Agreement with SCDSB - New Elementary School in Sunnidale Trails Subdivision, as provided in Closed Session. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That the General Government Services Section of Coordinated Committee receives the update from the Director, Public Works, pertaining to a legal matter, as provided in Closed Session packages. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney

That the General Government Services Section of Coordinated Committee confirm the direction as outlined by the Director, Legislative Services & Clerk in Closed Session packages, pertaining to sale of land. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, David Foster, George Watson, and Mark Kinney