Coordinated Committee

THAT the Community Services Section of Coordinated Committee receive the January 2020 Fire Department Report, for information. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

RESOLVED THAT the Community Services Section of Coordinated Committee hereby receive the January 23, 2020 Consent Agenda Items 3.4 through to 3.7, and that all the recommendations contained therein be adopted, excluding Agenda Items pulled from the motion and voted on separately. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

That Community Services Section of Coordinated Committee recommends to Council to waive the municipal procurement policy requirement for tendering projects exceeding $50,000.00 in lieu of three informal quotes submitted by known general contractors and evaluated by the Facility Foreman and Director, Recreation, Events & Facilities; And further that Council support the recommendation from staff to award the four phases of Town Hall Renovation Project on both the first and second floors to Mighton Construction Limited for $200,000.00 plus HST. And finally that Council approve an unbudgeted expenditure in the amount of $77,200 to cover all anticipated costs related to the Town Hall Renovation Project beyond the current budget allocation of $235,000 for both floors. The unbudgeted expenditure is to be covered partly from the Building Department reserves - $55,000, and the balance of $22,200 to come from the Administration Reserve. Yea: Nina Bifolchi, Stan Wells, George Watson, and Mark Kinney Nays/Abstained: Sylvia Bray and Joe Belanger

Resolved that the Public Works item 4.1.1 be added to the agenda. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

That the Public Works section of the Coordinated Committee does hereby receive the application from Ms. Rosanna Chase, together with the requisite nomination forms regarding a request to re-name the Sunward Estates Park; And Further that the Coordinated Committee does hereby recommend to Council that Sunward Estates Park be re-named to 'Chase Family Park'. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

RESOLVED THAT the Public Works Section of Coordinated Committee hereby receives the January 23, 2020 Consent Agenda Items 4.4.1 through to 4.7.5, and that all the recommendations contained therein be adopted, excluding Agenda Items pulled from the motion and voted on separately. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

RESOLVED THAT the Public Works Section of Coordinated Committee does hereby recommend to Council that it award the contract for the Bus Stop Advertising Benches (RFP# PW2019-28) to The Bench Press Ltd. O/A Creative Outdoor Advertising in the amount stipulated in their bid submission. AND FURTHER THAT the Mayor and Clerk be authorized to execute necessary agreements. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, George Watson, and Mark Kinney Nays/Abstained: Joe Belanger

RESOLVED THAT the Development Services Section of Coordinated Committee recommend that Council direct staff to have a replacement of the entrance sign on Highway 92 in place on or before May 1st, 2020. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

RESOLVED THAT the Development Services Section of Coordinated Committee receive this report on the Housing Strategy Workplan 2020-21 and authorize staff to pursue the action items contained therein. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

RESOLVED THAT General Government Section of Coordinated Committee hereby receives the Consent Agenda Items 6.4 through 6.7, and that the recommendations contained therein be adopted, excluding Agenda Items pulled from the motion and voted on separately. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

That the General Government Committee recommend that this item be

THAT the General Government Section of Coordinated Committee recommends to Council that it receive the staff report of the Coordinator of Municipal Law Enforcement & Property Standards on the “Smoking/Vaping on Municipal Property” By-law draft; AND THAT the General Government Section of Coordinated Committee recommends that Council approve the draft “Smoking/Vaping on Municipal Property” By-law. Yea: Nina Bifolchi, Sylvia Bray, Joe Belanger, George Watson, and Mark Kinney Nays/Abstained: Stan Wells

Resolved that pursuant to Section 239 (2) (f) of the Municipal Act, 2001 , as amended, the next portion of the January 23, 2020 Coordinated Committee Meeting will move into Closed Session to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

THAT the Community Services Section of Coordinated Committee Page 1 of 33 receive the January 2020 Fire Department Report, for information. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney

That the General Government Committee recommend that this item be deferred back to staff for further evaluation and consideration and to report back to committee regarding using the Ombudsman as the Town's closed session investigator. Yea: Nina Bifolchi, Sylvia Bray, Stan Wells, Joe Belanger, George Watson, and Mark Kinney